Whether it’s following up on work, assigning tasks, checking on your company mail, or merely replying to customers, it can all be done from your cell phone.
Yes, it is that simple. But do not go running home or rushing off to your next vacation destination just yet! We need to establish how you can get all of this done and much more without being at the workplace. Keep reading to discover the key factors you will need to think about when managing your business while traveling or being off.
Key Factors to remotely managing your company:
Everyone doesn’t need to be huddled up at the conference room to conduct a good meeting; you can get distant employees, freelancers, and workers at the office all in the same meeting with only an internet connection.
Now meeting on a daily or even weekly basis can be difficult as you’re traveling since you’re mostly busy and have other things to tackle. However, meeting with the supervisors weekly or bi-weekly will guarantee your presence in the office and confirm your oversight on all business matters.
You can easily conduct meetings through Skype or Google Hangouts where everyone can see each other and even share files if necessary. You can even use Google Slides for presentations or Team Viewer to share your monitor with everyone for demonstration.
Make certain to regularly interact with your employees wherever you are and build close relations with them which can evolve into trust. If this is accomplished, you will never need to worry about business when you’re away.
You being away from the office should not mean work does not get done or is on pause. Technology created a solution for slacking or lazy employees, time tracking software. This sort of software lets you track employees working hours so you’ll always be updated with who came late or who worked overtime.
Employees will have the ability to track their changes, breaks, and leave notes in their work progress.
There are various kinds of time tracking software, some are basically focused on monitoring working hours such as ClockIn Portal that generate timesheets and can be integrated with payroll systems.
Others include a project management feature like Zoho Projects in which you can share projects, assign tasks, and follow-up on jobs.
You can also use essential project management software such as Basecamp or Asana that mainly focus on getting work done effectively. Project management software permits you to assign tasks, update them with comments, set deadlines, add attachments, and mark them as complete. With a straightforward tracking way of working hours and work progress, employees will feel obligated to stay focused and get things done quicker.
Manage Business Mail Instantly:
While traveling, your mail is something that you should not forget about. Neglecting your email for even a few days may result in problems. Unattended mail can be important contracts from customers, documents from partners or investors, or feedback from your customers.
With a virtual mailbox, you can take your mail with you wherever you go.
A virtual mailbox is a mailbox that you can access online and handle your mail. The choices vary from shredding any document or forwarding packages to opening, archiving, or downloading mail in just a few minutes. Your mail is delivered to secure mail facilities in which the envelope is scanned and uploaded into your own cloud-based mailbox that you control.
So not only is it remote access to your important mail, but it removes the need for a mailroom! This implies lesser paper storage, no mail operators, and quicker mail operations, a win-win for you and your pocket.
Now, you’re ready to go!
By following these three variables, you can manage your tasks and still have time to enjoy your vacation!